# Adding document fields automatically using text tags

### What does the term "text tag" mean?

A text tag refers to a distinct label or identifier that is linked to a specific element within a document or system.

By including the appropriate text tag, you can easily incorporate the corresponding element into the document.

For instance, to include a signature field in your document using Zoho Sign, instead of manually creating the field, you can simply type `{{Signature}}` or `{{S}}` to insert the signature field using a text tag.

This will come in handy when you would like to automate your digital signature collection process.

<table><thead><tr><th>Long form</th><th width="154">Short form</th><th>Definition</th></tr></thead><tbody><tr><td>{{Signature}} <br></td><td>{{S}}<br></td><td>A signature field added to the first recipient<br></td></tr><tr><td>{{Company:Recipient2}}<br></td><td>{{CO:R2}}<br></td><td>A company field added to the second recipient<br></td></tr><tr><td>{{Textfield:Recipient1*}}<br></td><td>{{TF:R1*}}<br></td><td>A mandatory text field added to first recipient<br></td></tr><tr><td>{{Jobtitle}}<br></td><td>{{JT}}<br></td><td>A job title added to the first recipient<br></td></tr><tr><td>{{Initial}}<br></td><td>{{I}}<br></td><td>An initial field added to the first recipient<br></td></tr><tr><td>{{Signdate}}<br></td><td>{{SD}}<br></td><td>A date field added to the first recipient<br></td></tr><tr><td>{{Checkbox}}<br></td><td>{{[]}}<br></td><td>A checkbox field added to the first recipient<br></td></tr><tr><td>{{Fullname}}<br></td><td>{{N}}<br></td><td>A full name field added to the first recipient<br></td></tr><tr><td>{{Customdate:Recipient1}}<br></td><td>{{D:R1}}<br></td><td>A custom date field added to the first recipient<br></td></tr><tr><td>{{Firstname}}<br></td><td>{{FN}}<br></td><td>A first name field is added to the first recipient<br></td></tr><tr><td>{{Lastname}}<br></td><td>{{LN}}<br></td><td>A last name field is added to the first recipient<br></td></tr><tr><td>{{Attachment}}<br></td><td>{{A}}<br></td><td>An attachment field is added to the first recipient.<br></td></tr><tr><td>{{Stamp}}<br></td><td>{{ST}}<br></td><td>A stamp field is added to the first recipient.<br></td></tr><tr><td>{{Email}}<br></td><td>{{E}}<br></td><td>An email field is added to the first recipient.<br></td></tr></tbody></table>

Tags for choice fields

| <p>Radio button<br></p> | <p>{{(Radio1):Recipient1:RadioA}}<br>{{(Radio2):Recipient1:RadioA}}<br>{{(Radio3):Recipient1:RadioA}}<br>{{(Radio4):Recipient1:RadioA}}<br></p> | <p>Radio button is assigned to Recipient 1. Radio A refers to the Radio button group and Radio 1, Radio 2 are the options. Radio buttons under the same group must be placed on the same page.<br></p> |
| ----------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ |
| <p>Dropdown<br></p>     | <p>{DD:R1:Text(options="option 1, option 2, option 3")}}<br></p>                                                                                | Dropdown field with 3 options being assigned to recipient 1.                                                                                                                                           |

You can also edit font related options.&#x20;

To do so: {{:recipient:*(font="":fontsize="\<font\_size>":fontcolor="\<color\_code>")}} For example: {{Textfield:Recipient1:Address*(font="Roboto";fontsize="24";fontcolor="ff0077")}}&#x20;

Zoho Sign supports only those font types that are available in the font formatting list. General format to automatic field addition: {{:Recipient:\*}}

{% hint style="info" %}
**Please take note of the following:**

If the document does not specify a recipient number, it will automatically be assigned to the first recipient.

To indicate that certain text fields and checkboxes are mandatory, you can use an asterisk (\*) symbol.

Additionally, you can adjust the width of a field by inserting spaces between the text tag and braces. Remember to keep the tags on a single line, and add the spacing only at the end of the text tag, not at the beginning.

For instance, you can use the following examples:

* `{{S:R1          }} or {{S:R1*             }}` to mark a signature field for the first recipient with increased width.
* `{{S           }} or {{S*              }}` to mark a signature field without specifying the recipient, also with increased width.
  {% endhint %}

Below, you will find a sample PDF file with text tags.

{% file src="/files/LtVkLXIHX3RHdUVRGKb0" %}


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